Organizational Management

Organizational Management

(Advisory) Board

  • Purpose: To discuss matters and recommend policies related to its charge.
  • Membership: Members are selected because their job responsibilities are closely  related to the board’s charge. Membership has no set term. However, the composition of the membership is changed as needed.
  • Reports to: The University Librarian or appropriate AUL
  • Meeting schedule: Meets regularly.
  • Examples: Web Editorial Board, Digital Repository Board, Digital Preservation
    Board, Electronic Resources Review Board

Council

  • Purpose: To discuss matters and recommend policies related to its charge. To provide a sounding board on policies and issues affecting multiple library units
  • Membership: Membership is determined by job responsibilities and is permanent.
  • Reports to: The University Librarian or appropriate AUL
  • Meeting schedule: Meets regularly.
  • Examples: Bibliographers’ Council, [Management Council, aka User Services] BC Cataloging Council (BCCC)

Committee

  • Purpose: To pursue the activities defined by its charge. A committee is typically involved in carrying out the business of the library. Committees have formal structures and address issues that cut across departments
  • Membership: Membership has a term and is determined by the nature of the work  described in the charge. Membership is typically interdepartmental, i.e., not subject or department focused. There is no set term for the committee itself, which should undergo annual review and possibly prepare an annual report.
  • Reports to: The person or group issuing the charge.
  • Meeting schedule: Meets regularly.
  • Examples: Marketing Committee, Assessment Committee, Staff Development Committee.

TaskForce

  • Purpose: To pursue the activities defined by its charge. A task force typically has a single focus and a defined outcome.
  • Membership: The duration of a task force is short term. Membership is determined by the nature of the work described in the charge.
  • Meeting schedule: Meets as needed.
  • Reports to: The person or group issuing the charge. Interim and final reports will be required.
  • Examples: The strategic planning task forces.

Working Group

  • Purpose: To pursue the activities defined by its charge. A working group develops policies, does research, writes procedures and standards.
  • Membership: Membership is determined by a staff member’s expertise and job responsibilities. A working group is eventually terminated once activity results in a proposal. Its work may be continued by a committee or board or in some other way which mainstreams it into the regular activities of the library.
  • Reports to: The person or group issuing the charge. Interim and final reports will be required.
  • Meeting schedule: Meets as needed.
  • Examples: The eTD working group.

Team

  • Purpose: To pursue the activities defined by its charge. The charge may be created in one of two ways. A charge can be composed by a group of library staff ~embers and submitted to the appropriate supervisor and AUL for approval. Or a charge can be composed by a supervisor and submitted to the appropriate AUL for approval.
  • Membership: Membership is determined by the purpose of the work to be performed. The duration of a team will be dependent on the nature of its activities and the continuing approval of the appropriate supervisor.
  • Reports to: The person or group approving the charge. Scheduled reports will be required. A team’s self-evaluation will be part of the evaluation process.
  • Meeting schedule: Meets as needed.
  • Examples: The subject bibliographer teams
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